How To Auto Archive Emails In Microsoft Outlook 2010

Microsoft Outlook is generally available for the users as a part of Microsoft Office suite along with other applications like Microsoft Excel, Microsoft Word, and Microsoft PowerPoint. In fact, Outlook provides multiples uses for the users. By using it, you will be able to organize meetings, shared mailboxes, calendars and folders if you use Outlook in combination with Microsoft SharePoint Server and Microsoft Exchange Server.

Apart from personal information management, it also allows you to send and receive email messages, thus making communications a lot better and easier. When a user receives hundreds of email messages each day, the inbox of the Outlook application will grow in size considerably. When your Outlook inbox becomes larger, it will start showing some problems and it will not work properly. However, you do not need to worry or panic since there are some easy instructions available to fix this.

In fact, Microsoft has introduced a feature called Auto Archive, which helps the Outlook users to move or delete the email messages in the Outlook inbox. As a result, your Inbox will be smaller in size and will work without any problems. It is easy to configure the Auto Archive email setting.

Instructions

• Open the Microsoft Outlook 2010 application in your system and click the button called Office. Next, from the left side bar, you need to click the option called Advanced. Now, under the category called AutoArchive seen at the right side of the main window, you will see a button called AutoArchive Settings- click it.
• Check the Run AutoArchive Every option to enable the AutoArchive feature of your Outlook application.
• If you want to move the old items, you need to check the option called Move Old Items. After that, you need to choose the location where you need to move those old emails.
• If you wish to remove the old Items permanently, you need to check the option labeled Permanently delete old items.
• Now, you need to click the button called Apply these settings to all folders now to apply the Outlook setting that you have made. However, if you need to AutoArchive any other folder, you need to right click that specific folder and from the available options, you need to click Properties. Finally move to the Auto Archive tab for making the necessary settings.

These instructions provided by the Outlook setting team will help you to AutoArchive emails in Outlook 2010.  

How To Auto Forward Email Messages In Outlook 2010

If you work in an office, one of the software programs that you might be probably use on a daily basis is Microsoft Outlook. Microsoft Outlook is a highly recommended personal information management software. This email client helps you keep your emails in an organized way. There are so many features in this email application that if you are able to utilize the true potential of it, then your emailing experience will be extremely enhanced.

Sometimes, it is not possible for you (for whatever reason) to forward important emails to various recipients. If you find it difficult to forward high priority emails or just emails to your subordinates or team members, then one Outlook setting feature can help you automatically send the emails from particular specified senders to some recipients. All you need to do is create a simple rule to enable this auto-forward feature. When you successfully make this Outlook setting, it is possible to automatically forward email to certain specified recipients. It is possible for you to choose the contacts very easily from your Outlook’s Address Book, and then add it to the recipient list. In this article you will learn how to create a simple auto mail forward rule In Microsoft Outlook 2010. Here are the instructions:

• First, you need to click on Rules in the Home tab. Then you need to click on Manage Rules and Alerts.
• Then, Rules and Alerts dialog will appear. After that, from Apply changes to this folder list, you need choose an appropriate account in order to apply a rule. Then you need to click on New Rule.
• In Rules Wizard, click on Apply rule on messages I receive, under Start from a blank rule. Then you need to click on the Next button.
• Then you need to enable From People Or Public Group Option. After that, at the bottom of the wizard window you need to click on People or Public Group. When clicked, the Rule Address dialog will appear. In the dialog you need to enter the specific sender address in the From input pane, and the click on OK.
• On seeing the specified email address in the bottom of the window, click Next.
• Enable forward it to people or public group option. Then click on phrase People Or Public Group. When clicked, a Rule Address dialog will appear, and now you need to enter the recipient email address and click on OK.
• Click on Finish to end the Rules Wizard and then click on OK.

Now, when you receive an email from a specified sender, the email will be forwarded automatically to the person specified.

Steps To Create An Email Signature In Outlook 2013

Email signatures are the fingerprints of the corporate world. At times, you will need a short, to-the-point signature for chain replies and later you may need a formal, official looking signature. Unfortunately, the signature option in Microsoft Outlook can be difficult to find and it could be buried deep in the abyss of the backstage mode of operations.
This article explains the Outlook setting configurations to be done to create a signature in the Outlook 2013 program.
Instructions

• Open the Microsoft Outlook program and then click on the New Email tab at the top left hand corner of the home window.
• Click on Signature from the top panel that is located next to the Attach item. This will open a drop down menu, which gives you options to add an existing signature to the email that you are working on. Select the signatures from this menu. This will open a Signatures and Stationery window.
• Click on the New button in the Signatures and Stationery window to make a new signature template of your own.
• You have the option to Compose your signature in the editing window. If you have your contact info already saved in the Microsoft Outlook program, you may simply import all that information in the form of a business card by just clicking the Business Card button located at the top right corner of the edit options.
• You have the option to add images to the signature, like a banner or logo by pasting it to the editor or by clicking on the button located to the right of the Business Card button. The web addresses will be hyperlinked automatically. If you wish to add a link of your own, you may click on the Insert Hyperlink button on the extreme right. After doing these steps, click on the OK button. This will save the signature that you have created for future use.
• Make the new signature your default one. You can do this from the Signatures and Stationery window. This will ensure that this signature is included with every new message, replies or forwards sent from your Outlook account.
• If you do not want to use a default signature for all the emails, you can insert the signature into individual mails by clicking on the Signature button in the Compose window and then selecting the signature that you just created.

These are the Outlook setting configurations to be done to create and use a signature in the Outlook program. If you have further doubts, you can refer to the Outlook help modules posted in the official Microsoft web site.