Monday, March 24, 2014

Adding Third Party Email Service Accounts In Microsoft Outlook

Microsoft Outlook is designed to act as the email client for any email service, even the third party ones set up in your organisation. The setup is very easy if you are using the email service from well known webmail service providers like Gmail and Yahoo. However, in the case of the email network setup in the organisation, you would have to use the manual setup option in Outlook.

How to setup email in Outlook manually

For the popular email services like Gmail, Yahoo, etc the Outlook email setup wizard can establish connection with the online mail server and get the details. This would be done using the automatic email setup function in Outlook, which would require you give just the account address, user name, password, etc for your account.

Most organisations have their own email network for security reasons. For setting up these accounts in MS Outlook, you need to use the manual account setup option and enter the details for the incoming and outgoing addresses and other details manually.

For example, if you are a student or faculty member at the University of Florida, you are eligible to create an email account in the University’s GatorLink email service. The details about how to setup email in Outlook for the GatorLink email service, would be mentioned at the GatorLink home page online.

After gathering the necessary information for setting up the GatorLink account, open your Outlook mail client. Go to the Tools menu and click on the Account Settings option. There under the Email tab, click New. This would launch the email setup wizard in Outlook. Select the Manually configure the server settings option, and click Next.

Now, select Internet Email as the type of service for which you are adding the account and click Next. Now, you would a lot of text fields for entering the information for setting up the account. Type in your username, password, email address, etc as well as the information you obtained from the GatorLink webpage for the incoming and outgoing server addresses, the port numbers, the security and encryption settings, etc. Only if you enter these details correctly would the Outlook client be able to establish a connection with the GatorLink mail server.

The steps are the same for setting up any other third party email service accounts in MS Outlook. Just make sure that you have all the information regarding the server settings correctly, before you start the email setup.

No comments:

Post a Comment